Enrollment Flow

(As of January 4, 2016)

A. Enrollment Flow for New Students (Incoming Freshmen, Transferees, CPC Passers, and Technology Pursuers)

I. Pre-Enrollment:

STEP 1: Medical Examination (Office: University Medical and Infirmary Services)

  • Medical Staff checks Student’s SASE Rating Report1, SASE Rating Report2, Certificate of Graduation3, or Honorable Dismissal4 (Note: Only for: 1Freshmen, 2PUC Graduates, 3Technology Pursuers,4Transferees)
  • Medical Staff conducts Medical Examination and issues Certificate

STEP 2: Secure and Fill-out Admission Form and Pre-Enrollment Form (PEF) (Office: Admitting College/Department)

  • Adviser checks if student satisfies cut-off scores of requested program
    • Some departments require the student to take their college/department qualifying exam on top of his/her results in SASE/CET.
  • Issues Admission Form for student to fill-out

STEP 3: Approval of Admission (Office: Admissions Office)

  • Admission Staff receives from Student:
    • SASE/CET Rating Report
    • CBP/CPC Rating Report (PUC Graduates only)
    • High School Report Card (Freshmen Only)
    • Honorable Dismissal or Certificate to Transfer (Transferees only)
    • TOR with Special Order (Transferees and Second Degrees only)
    • NSO Birth Certificate
    • Certificate of Good Moral Character
    • Admission Form approved by the department (with ID pictures), as well as Medical Certificate and Pre-Enrollment Form
  • Admission Staff takes picture for University System ID

II. Enrollment Proper, Billing and Payment Transactions :

STEP 4: Enrollment, CONFIRMATION of Enrollment, and Printing of Enrollment/Billing Form (EBF) (Office: Admitting College/Department)

  • Department encoder asks student to line up, checks Pre-Enrollment Form, enters available courses in the student's database, CLICKS the CONFIRM BUTTON*, prints Enrollment/Billing Form and gives it to Student.
  • Payment of College-based fees is not a requirement for the printing of Enrollment/Billing Form.

    * Once enrollment is confirmed, the student cannot add or delete courses in his/her database. NO REFRESH.
STEP 5: Payment of Tuition and Other BOR-approved Fees (Office: University Business Office (UBO) at Science Lecture Hall)
  • Student gets queue number and waits for his/her number to be called.
  • UBO staff calls a queue number, checks Enrollment/Billing Form (EBF), receives payment and prints Official Receipt (OR)

OPTIONAL: COR Printing and Approval
(for those who need and are required to produce COR)

  • You are officially enrolled after your payment of tuition and other BOR-approved fees. Check your enrolled courses and its section on your AKAN account.

B. Enrollment Flow for Old Students

I. Pre-Enrollment (Before Final Examinations)

STEP 1: Academic Advisement and Pre-enrollment* (Office: College/Department)

  • Adviser reviews evaluation sheet of student (also approved Shifting documents of Shifters)
  • Student accomplishes Pre-enrollment Form (PEF) to include courses to be taken, alternative courses and sections
  • Adviser keeps Department Copy of PEF and gives student his/her copy
  • Encoders enter available courses based from the PEF

    * Pre-enrolled courses are subject to PREREQUISITE CHECKING at the end of the semester.

II. Enrollment Proper, Billing and Payment Transactions 

STEP 2: Enrollment, CONFIRMATION of Enrolled Courses, and Printing of Enrollment/Billing Form (Office: Admitting College/Department)

  • Department encoder asks student to line up, checks Pre-Enrollment Form, enters available courses in the student's database, CLICKS the CONFIRM BUTTON*, prints Enrollment/Billing Form and gives it to Student.
  • Payment of College-based fees is not a requirement for the printing of Enrollment/Billing Form.

    * Once enrollment is confirmed, the student cannot add or delete courses in his/her database. NO REFRESH.

STEP 3: Payment of Tuition and Other BOR-approved Fees (Office: University Business Office (UBO) at Science Lecture Hall)

  • Student gets queue number and waits for his/her number to be called.
    UBO staff calls a queue number, checks Enrollment/Billing Form (EBF), receives payment and prints Official Receipt (OR)

OPTIONAL: COR Printing and Approval
(for those who need and are required to produce COR)

  • You are officially enrolled after your payment of tuition and other BOR-approved fees. Check your enrolled courses and its section on your AKAN account.

C. Designated Cluster:

Science Lecture Hall

 

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