Mandate

The Office of Information, Press and Publication (OIPP) was created through the BOR Resolution No. 557, Series of 1970 on August 15, 1970. Being directly under the Office of the President of the MSU System, OIPP is tasked to serve the University in information gathering, processing, and dissemination. It is mandated to systematize and strengthen the advocacy programs and provide assistance to the publication and production mechanisms of the University through information and multimedia strategies.

Vision

OIPP aspires to be the leading unit in delivering information particularly in conveying the plans, programs, activities, and advocacies of the Mindanao State University in terms of Instruction, Research, Extension, and Administration through globally competitive publication and productions.

Mission

 OIPP is committed to:

• Secure reliable and transparent information, documentation, publication, and production in order to sustain the University account and legacy throughout the generations;
• Ensure excellence in information delivery to the University constituents and clients by assuring accuracy, relevance, and timeliness;
• Respond to globalization trends by strengthening the University’s information and communication system and enhancing its multimedia strategies;
• Value the essence of maintaining harmonious and inclusive relationship with the University constituents and clients in achieving excellence and transformative development; and
• Empower the citizens especially the University constituents to combat disinformation and misinformation through capability buildings and information campaign initiatives.

Organizational Hierarchy

OIPP is headed by a Director whose main function is to produce a cohesive vision to lead the office in realizing its mandate by supervising and facilitating the office’s services especially its information, publication, and production components. Next to the Director is the Assistant Director who is in-charged in providing support to the Director particularly in managing and training of employees, developing programs that serve the best interest of the office, overseeing financial transactions of the office, and ensuring that the day-to-day operation runs smoothly.

OIPP is composed of three divisions such as: Administrative Services Division, Information Management Division, and Creative and Production Services Division. Administrative Services Division (ASD) provides the unit with general administrative support services that includes the management of personnel, records, and supply and the maintenance of the unit’s physical structure. Under this division are the Personnel Section that is in-charged for the management of the unit’s human resources and is concerned with the establishment of harmonious working relationship among the employees and bringing out their utmost individual development; the Record Section that is mainly responsible for maintaining an efficient records management system for filing, retrieving, and archiving necessary documents of the unit; the Supply Management Section that is primarily responsible for the management and maintenance of the office resources and supplies particularly the identification, acquisition, and management of physical goods, services, and any other necessary resources that enable the unit to continue operating and growing; and the Maintenance Services Section that is in-charged for the inspection of office equipment and furniture and the performance of any basic repairs or preventative maintenance in the unit when required.

The Information Management Division (IMD) provides the editorial content of the unit’s communication platforms and manages the social media accounts and website. Under this are the Information and Writers’ Section that is responsible for creating and enabling communication within the University and both news media outlets and general public. They are accountable in ensuring that any statements released to the press and the public follow the University guidelines, are accurate, and adhere to official policy or laws; and the Information System Management Section that is concerned for the operation of OIPP Information System particularly in the OIPP website and social media accounts.

The Creative and Production Services Division (CPSD) conceptualizes and develops the message themes, storylines, scripts, storyboards, and tests needed for media production which includes print, e-media materials, and video for mass dissemination. It includes the Print Production Section that materials particularly the University Gazettes or Newsletters, Souvenir Programs, among others; and the Video Production Section that develops and produces University multimedia content.